Why should you write a resignation email

Resigning from a job can be a daunting task, but crafting a professional, polished resignation email is an important step in leaving on good terms. A well-written resignation email not only formally notifies your employer of your decision to leave, but also sets a positive tone for your remaining time at the company.

By taking the time to compose a thoughtful resignation email, you can maintain good relationships with your colleagues, ensure a smooth transition of your responsibilities, and leave the door open for future opportunities or references.

How to write a resignation letter

When writing a resignation email, start by addressing your direct supervisor or manager. Be clear and concise in stating your intention to resign from your position, and include your anticipated last day of work.

Next, express your gratitude for the opportunities and experiences you've had during your time at the company. Highlight specific skills you've developed, projects you've contributed to, or mentors who have helped you grow. Even if your experience wasn't entirely positive, focus on the constructive aspects and maintain a professional tone.

Offer to assist with the transition process, whether that means training a replacement, documenting your processes, or completing outstanding projects before your departure. This shows your commitment to the team's success and can help ensure a smooth handoff.

Finally, close your email by reiterating your appreciation for your time at the company and your willingness to help with the transition. Provide your personal contact information if you're open to staying in touch with colleagues.

You could also use Type, an AI-powered document editor that helps you write smarter. Our library has dozens of expert-curated templates to choose from, like this sample resignation email.

How to use this template

Here's how to go from our general template to a personalized resignation email in just a few clicks.

1. Open up Type, click "New Document," and select the "Resignation Email" template from the gallery.
2. Under "knowledge sources," you can include a link to your company website or any other relevant information about your role. This will give the writing AI more context to work with.
3. Hit "Generate," and watch as Type's writing AI creates a custom resignation email for you in seconds.
4. Refine the email with our Rewrite brushes. You can adjust the tone, shorten the text, enhance readability, and more.
5. Add your own personal touches and specific details about your experience and transition. If you need some ideas, brainstorm with Type Chat, a chatbot that lives right next to your document.
6. When you're done, ask Type to review your work for any grammar or spelling mistakes. A polished, error-free resignation email will help you maintain your professionalism.
7. Export your completed resignation email from Type and send it to your supervisor. You're ready for your next chapter!

Best practices and tips for success

Before you start writing, make sure you're certain about your decision to resign. Some key things to consider:

• Your reasons for leaving and whether they could be addressed without resigning
• The timing of your resignation and how much notice to provide
• Your post-employment plans and any non-compete agreements that may apply
• How to have an in-person conversation with your manager before sending the email

Be gracious and professional: Even if you're leaving on less-than-ideal terms, keep your email positive and focused on the future. Avoid airing grievances or burning bridges.

Give sufficient notice: Two weeks' notice is standard, but some roles may require more time to transition. Consult your employee handbook or contract.

Keep it concise: Your resignation email should be brief and to-the-point. Save detailed explanations for an in-person conversation if needed.

Proofread carefully: A resignation email filled with errors looks unprofessional. Double-check spelling, grammar, names, and dates before sending.

Follow up with a formal letter: While an email is usually sufficient, some companies may require a signed letter for their records. Be prepared to provide one.

How to access this template

Getting started with this resignation email template is easy. Just log into your Type account and open a new document.

Once you're in the document editor, select the "Generate" button to open the "Generate Draft" menu. Tap "Use template →" to open the template menu, where you can choose "Resignation Email" from the options.

Your turn

Resigning is never easy, but writing a strong resignation email is a critical step in making a graceful exit and starting your next chapter on the right foot. Let Type and our expertly designed template help you craft an email that strikes the perfect professional tone.

Try it out and see how simple it is to create an effective, polished resignation email in minutes. Your future is waiting - use Type to take that first step.