Podcast Guest Email template

Invite someone to be on your podcast with the help of AI and our email template.

Subject: Podcast Guest invite - Shayla Hamilton

Dear Council Member Hamilton,

I hope this email finds you well. I'm reaching out to invite you to be a guest on my podcast, Gotham Governance. We cover the ins and outs of governing New York City, and as a sitting city council member, I believe our listeners would greatly benefit from hearing your perspective. A few of us at the pod supported your campaign and actually live in your district!

Here's what it would be like to record with us:

  • DURATION: Recording takes roughly an hour. Our episodes are roughly 40 minutes long with a 20-minute buffer.
  • PLACE: Anywhere you'd like. We use a web application called Riverside.fm.
  • TIME: We think it would be exciting to record some time next month so we can release the episode in time for the primaries, but whatever works best for you.

Lastly, we'll send the questions we plan to discuss ahead of time; we hope to discuss congestion pricing, your composting initiative, and the upcoming fiscal budget.

Please let us know if you're interested. If so, we'll send over our scheduling tool to get the ball rolling right away. Thank you for your time and your work!

Best regards,

Noor Iqbal

Co-host of Gotham Governance

Why should you write a podcast guest email

Reaching out to someone you admire to be a guest on your podcast can be nerve-wracking, but a well-crafted email is the key to making a great first impression. A thoughtful podcast guest email not only shows your respect for the person's expertise and achievements, but also demonstrates the value they could bring to your audience.

By taking the time to write a compelling and professional email, you can stand out from other podcast hosts, showcase your show's unique perspective, and start building a relationship with a potential guest who could help take your podcast to the next level.

How to write a podcast guest email

When writing a podcast guest email, begin by introducing yourself and your podcast. Explain your show's mission, target audience, and notable accomplishments to give the recipient context and pique their interest.

Next, express your admiration for the person's work and why you believe they would be an ideal guest for your podcast. Be specific about which aspects of their expertise or experiences would resonate with your listeners, and how their insights could contribute to an engaging and valuable conversation.

Provide details about your podcast's format, typical episode length, and recording process to give the potential guest a clear idea of what to expect. If you have a specific topic or angle in mind for the episode, briefly outline your vision and how it aligns with their background.

Finally, close your email by reiterating your enthusiasm for the opportunity to feature them on your podcast. Provide your contact information and let them know you're happy to work around their schedule and make the experience as smooth as possible.

You could also use Type, an AI-powered document editor that helps you write smarter. Our library has dozens of expert-curated templates to choose from, like this sample podcast guest email.

How to use this podcast guest email template

Here's how to go from our general template to a personalized podcast guest email in just a few clicks.

  1. Open up Type, click "New Document," and select the "Podcast Guest Email" template from the gallery.
  2. Under "knowledge sources," you can include a link to the person's website, LinkedIn profile, or any articles, interviews, or podcasts that showcase their expertise. This will give the writing AI more context to work with.
  3. Hit "Generate," and watch as Type's writing AI creates a custom podcast guest email for you in seconds.
  4. Refine the email with our Rewrite brushes. You can adjust the tone, shorten the text, enhance readability, and more.
  5. Add your own personal touches and specific details about why this person would be a great fit for your podcast. If you need some ideas, brainstorm with Type Chat, a chatbot that lives right next to your document.
  6. When you're done, ask Type to review your work for any grammar or spelling mistakes. A polished, error-free podcast guest email will help you make a professional first impression.
  7. Export your completed podcast guest email from Type and send it to your dream guest. You're on your way to creating an exciting new episode!

Best practices and tips for success

Before you start writing, do your homework. Some key things to consider:

  • The person's background, areas of expertise, and recent projects or accomplishments
  • Any shared interests, experiences, or connections you may have
  • The best way to reach them (email, LinkedIn, etc.) and what to include in the subject line
  • How this person's insights could uniquely benefit your podcast and audience

Personalize your pitch: Show that you've done your research and are reaching out to this person for a reason. Generic emails are easy to ignore.

Highlight your podcast's value: Explain what makes your show unique and why being a guest could be beneficial for them too (exposure to a new audience, opportunity to promote their work, etc.).

Be flexible and accommodating: Offer to work around their schedule and make the interview process as easy and enjoyable as possible.

Keep it concise: Your recipient is likely very busy. Keep your email focused and engaging, ideally no more than a few paragraphs.

Proofread carefully: A well-written email shows you're professional and detail-oriented. Double-check spelling, grammar, names, and links before sending.

How to access this podcast guest email template

Getting started with this podcast guest email template is easy. Just log into your Type account and open a new document.

Once you're in the document editor, select the "Generate" button to open the "Generate Draft" menu. Tap "Use template →" to open the template menu, where you can choose "Podcast Guest Email" from the options.

Your turn

Inviting someone you admire to be a guest on your podcast can be daunting, but writing an effective podcast guest email is the essential first step in booking your dream guest and creating a memorable episode. Let Type and our expertly designed template help you craft an email that makes an impact.

Try it out and see how easy it is to create a compelling, professional podcast guest email in minutes. Your ideal guest is waiting to hear from you - use Type to take that first step.

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